The site visit consists of two consecutive business days where two to three external evaluators visit campus and meet with department faculty and staff, graduate and undergraduate students (where applicable), postdocs and clinical faculty (where applicable), the academic dean, the vice provost for graduate education and dean of the graduate school and the provost, among others.
The potential external evaluators should fulfill the following criteria:
Based on this criteria, the department should compile a list of four to six potential external evaluators, including links to their CV’s and/or bio-sketches) and send them to Emily Luchterhand (firstname.lastname@example.org). Emily will then have the list vetted by the appropriate deans. Upon approval or instruction, Emily will notify the department via email.
The site visit dates are up to your department, with approval from the various parties involved, sometime during the semester in which you were given by the Office of Academic Services. See the Tentative Review Schedule for information on when your site visit should be scheduled.
The department is responsible for coordinating the travel to and from the airport, hotel and campus and also for escorting the external evaluators in between meetings.
The department may take the external evaluators out to dinner on one, or both, days of the review. All up-front meal costs with the external evaluators (orientation breakfast, provided lunches, dinners with the evaluators) are the responsibility of the department. At the conclusion of the CPR, the department should create an Inter-departmental Invoice (IDI) and send it to Emily Luchterhand at email@example.com (with copy of all itemized receipts) for reimbursement. The total reimbursement amount to the department for any single CPR should not exceed $500.00. All reimbursements are paid in state funds. Therefore the Office of Academic Services cannot reimburse any tax or alcohol purchased during the visit.
Yes, all meal costs (orientation breakfast, lunches, dinners) should not exceed $500.00.
Yes, the department’s self-study should follow the self-study document guidelines and answer every question. Please note that the self-study document is different for each type of review (graduate only, undergraduate only, comprehensive):
The body of your self-study should be approximately 20-25 pages. The appendices and supporting documents are additional.
The self-study should be shared with Emily Luchterhand (firstname.lastname@example.org) in electronic form, no later than six weeks prior to your site visit to allow ample time for the appropriate deans to read and review the document and changes to be made by the department, where applicable, before sharing with the evaluation team, no later than three weeks prior to the review.
The department is responsible for creating the site visit itinerary. There are three meetings that are scheduled by the Office Academic Services (OAS), they are as follows:
In addition to the meetings scheduled by OAS, the itinerary should also include the following meetings/events:
Typically programs are reviewed every five to seven years.
In general, externally accredited programs are not reviewed, however if your program falls within a department that is not 100 percent accredited externally, your program will be reviewed along with the department.
The Graduate School's Office of Academic Services (OAS) will book the hotel for the evaluation team, using the hotel of your choice from this list. The individual traveler should book his/her own flight. OAS will reimburse the individual traveler for his/her flight.
Please see our CPR Process document for information on what happens following the site visit.
Still have questions? Email Emily Luchterhand (email@example.com).